Privacy
Policy.

How Rubikn collects, uses, and safeguards your information. This policy applies to all interactions with rubikn.com and the services we provide.

Last updated: February 14, 2026

1. Who We Are

Company: Rubikn, a DBA of ulmaz LLC

Website: https://rubikn.com

Email: contact@rubikn.com

Address: 651 N Broad St, Suite 201, Middletown, DE 19709

When this policy mentions “Rubikn,” “we,” “us,” or “our,” it refers to Rubikn, a DBA of ulmaz LLC, which is responsible for your information under this Privacy Policy.

2. What This Policy Covers

This Privacy Policy applies to personal information we collect from or about:

Visitors who browse our website
Contacts who submit inquiries through our forms
Subscribers who sign up for our newsletter or content
Individuals who book calls or consultations with us
Clients who engage Rubikn for services

Client Work Note

When we perform research, competitive intelligence, or other services on behalf of a client, the client typically acts as the data controller and Rubikn acts as the data processor for any personal information involved in that engagement. The client’s own privacy policy governs how that information is handled. This policy covers only the information Rubikn collects and controls independently.

3. Information We Collect

A) Information You Provide

Contact information: name, email address, phone number, company name, and job title
Professional information: role, industry, company size, and relevant business context
Message content: any free-text information you share through contact forms, emails, or chat
Scheduling information: preferred dates, times, and time zone when booking calls
Marketing preferences: newsletter subscriptions, content interests, and communication preferences
Client relationship information: engagement details, project scope, invoicing details, and feedback

B) Information Collected Automatically

Device and browser data: browser type and version, operating system, screen resolution, and device type
Usage data: pages viewed, time on site, click patterns, referring URL, and navigation paths
Location data: coarse geographic location derived from IP address (country and city level)
Cookies and similar technologies: as described in our Cookie Policy

C) Information From Third Parties

Scheduling providers: when you book a call through a scheduling tool, we receive your name, email, and appointment details
Social networks: if you interact with our content on social platforms, we may receive limited profile information
Service providers: our analytics and marketing tools may provide aggregated or pseudonymized usage data

4. How We Use Your Information

We use the information we collect to:

Respond to your inquiries and provide requested information
Schedule and conduct calls and consultations
Provide, deliver, and improve our services
Send newsletters, insights, and marketing communications you have opted into
Improve and optimize our website, content, and user experience
Protect against fraud, abuse, and unauthorized access
Comply with applicable laws, regulations, and legal processes

5. Legal Bases for Processing (EEA/UK)

If you are located in the European Economic Area or the United Kingdom, we process your personal data based on the following legal grounds:

Consent: where you have given explicit consent for us to process your data for a specific purpose, such as subscribing to our newsletter
Performance of a contract: where processing is necessary to fulfil an engagement or provide a service you have requested
Legitimate interests: where processing is necessary for our legitimate business interests, such as improving our services, securing our website, and conducting direct marketing, provided these interests do not override your rights
Legal obligation: where processing is required to comply with applicable laws or regulations

6. Client Services and Research Activities

In the course of delivering competitive intelligence, market research, and strategic advisory services, we may handle the following categories of information:

Client-provided information: data, documents, and materials shared by clients for the purpose of a specific engagement
Research inputs: publicly available information gathered from websites, publications, press releases, regulatory filings, and industry databases
Digital performance data: website metrics, advertising data, SEO information, and other digital signals collected from publicly accessible sources

Controller/Processor Roles

When Rubikn processes personal data on behalf of a client as part of an engagement, the client acts as the data controller and Rubikn acts as the data processor. In such cases, we process the data solely according to the client’s instructions and the terms of our engagement agreement. Any questions about how that data is handled should be directed to the client.

7. How We Share Information

We do not sell your personal information. We may share information in the following limited circumstances:

A) Service Providers

We work with trusted third-party providers who assist us with:

Website hosting and infrastructure
Form handling and email delivery
Scheduling and calendar management
Analytics and performance measurement
Security and fraud prevention

These providers only access the data necessary to perform their services and are contractually required to protect it.

B) Professional Advisors

We may share information with our legal, accounting, or other professional advisors as needed for business operations.

C) Legal Requirements

We may disclose information if required to do so by law, regulation, legal process, or governmental request, or to protect the rights, property, or safety of Rubikn, our clients, or the public.

D) Business Transfers

If Rubikn is involved in a merger, acquisition, reorganization, or sale of assets, your information may be transferred as part of that transaction. We will notify you of any such change and any choices you may have regarding your information.

8. Cookies and Similar Technologies

We use cookies and similar technologies to:

Make the site function correctly and securely
Remember your preferences and settings
Understand how visitors use and navigate our site
Improve the performance and experience of our website

For full details on the cookies we set, please see our Cookie Policy.

Your Choices

Cookie settings: you can manage your cookie preferences through the cookie settings on our site
Browser controls: most browsers allow you to block or delete cookies through their settings
Do Not Track: our site does not currently respond to browser Do Not Track signals. We limit tracking by default through our choice of privacy-respecting analytics

9. Marketing Communications

If you have opted in to receive marketing communications from us, you can opt out at any time by:

Clicking the unsubscribe link included in any marketing email
Emailing us at contact@rubikn.com with your request

We will process your opt-out request promptly. Please note that even after opting out of marketing communications, you may still receive transactional or service-related messages related to an active engagement.

10. Data Retention

We retain personal information only for as long as reasonably necessary to fulfil the purposes for which it was collected, including to satisfy legal, accounting, or reporting requirements. When personal information is no longer needed, we securely delete or anonymize it.

Factors we consider when determining retention periods include the nature and sensitivity of the data, the purposes for which it is processed, applicable legal requirements, and whether the purpose can be achieved by other means.

11. Security

We implement reasonable technical and organizational measures to protect your personal information against unauthorized access, alteration, disclosure, or destruction. These measures include encryption of data in transit and at rest, access controls, and regular security assessments.

However, no method of transmission over the internet and no method of electronic storage is completely secure. While we strive to protect your information, we cannot guarantee its absolute security.

12. International Transfers

Your information may be transferred to, stored, and processed in countries other than your country of residence. These countries may have data protection laws that differ from the laws of your jurisdiction.

When we transfer personal data internationally, we take appropriate safeguards to ensure your information remains protected in accordance with this Privacy Policy and applicable law, including standard contractual clauses and other transfer mechanisms recognized by relevant data protection authorities.

13. Your Privacy Rights

Depending on your location, you may have the following rights regarding your personal information:

Access: request a copy of the personal information we hold about you
Correction: request that we correct inaccurate or incomplete information
Deletion: request that we delete your personal information, subject to certain legal exceptions
Objection: object to the processing of your information for certain purposes, including direct marketing
Portability: request a copy of your data in a structured, commonly used, and machine-readable format
Withdrawal of consent: where processing is based on consent, withdraw your consent at any time without affecting the lawfulness of prior processing

To exercise any of these rights, please contact us at contact@rubikn.com. We will respond to your request within the timeframe required by applicable law.

California and US State Privacy Rights

If you are a resident of California or another US state with applicable privacy legislation, you may have additional rights, including the right to know what personal information we collect and how it is used, the right to request deletion of your information, and the right to opt out of the sale of personal information. We do not sell personal information as defined by the California Consumer Privacy Act (CCPA) or similar state laws. To make a verifiable consumer request, please contact us at contact@rubikn.com.

14. Children’s Privacy

Our website and services are not directed at individuals under the age of 13 (or 16 in the EEA/UK). We do not knowingly collect personal information from children. If we learn that we have collected personal information from a child without appropriate consent, we will take steps to delete that information promptly. If you believe a child has provided us with personal information, please contact us at contact@rubikn.com.

15. Third-Party Links

Our website may contain links to third-party websites, services, or resources that are not operated by us. We are not responsible for the privacy practices or content of those third-party sites. We encourage you to review the privacy policy of any site you visit before providing personal information.

16. Updates to This Privacy Policy

We may update this Privacy Policy from time to time to reflect changes in our practices, services, or applicable law. When we make material changes, we will update the “Last updated” date at the top of this page. We encourage you to review this policy periodically to stay informed about how we protect your information.

17. Contact Us

If you have questions, concerns, or requests regarding this Privacy Policy or our data practices, please contact us: